Every project comes with a different type of challenges. And the work of a project manager is to go beyond the challenges and achieve the project goals successfully. When it comes to design, plan for projects, a project manager has all the responsibility to plan the project in a precise manner.
Every project is full of complexity, and there is no chance of making any mistake while going on with any processes involved in a project. There are many instances where a project management team fails to procure the goal of any project. The main reason for not procuring the required goals of any project is not following a plan. According to a survey by PMI, it is clear that most of the project failures occur because of not preparing a project scope management plan.
Understanding the Project Scope Management Plan.
Project scope management plan can be defined as a series of processes that are needed to be followed to procure all the required goals of any project within a given deadline and with less budget.
The project scope management plan helps to do simplify all the complexities of any project at once. But before implementing a project scope management plan, one has to develop or create a project scope management plan. There are certain steps to create a suitable project scope management plan for any project. In this article, we will talk about the six vital steps of the project scope management process.
The six vital steps of the Project Scope Management plan.
There are basically six steps of project scope management processes. And each process is defined in a way that can be understood by each and every member of a project management team. The six steps of the Project Scope Management process are:
1.Planning the process of scope management.
The main motive of the planning process of scope management is to create a viable project scope management list. In this step, the project manager is going to talk to the higher authority, and the project stakeholder about the scope of any project.
After negotiating about the scope of any project with the executives and stakeholders, the Project Manager will be able to understand what processes are needed to be carried out in order to procure all the project-related goals after documenting all the suggestions from the higher authority and the stakeholders. Project manager will document the suggestions and will go to the team members. And explain hem the processes that are needed to be taken in order to achieve success in accomplishing the project.
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2. Collecting the requirements from the input.
After getting the input from the stakeholders and the leadership body, a project manager will gear up to collect requirements to run a project. In this step, a project manager has to decide what are the deliverables that are needed to be delivered or at the end of the project to the stakeholders. In order to do so, a project manager has to understand the vision of the stakeholders. To understand the vision of the stakeholders, a project manager has to take surveys and has to test prototypes to understand what are the real desires of the stakeholders. After getting the feedback from testing the prototypes and reviewing the surveys, he will get an idea about the end product.
3. Define Scope
In this step, a project manager is responsible for defining the scope that they have created by collecting the requirements and getting suggestions from the stakeholder for the end product. This helps to create clarity in the circle of project members about their role in the project. If the project manager does not define the scope of the project, then the members will be clueless about their roles, and they may do irrelevant things that are not required in the project operations. So this is the reason why the defining scope is really important.
4. Creating a work breakdown structure.
After defining the scope of the project to the members of the Project management team, it is time to distribute the roles and responsibilities to each and every member of the team. So in this step, a Project Manager will create a Work Breakdown Structure, which is also known as WBS. Generally, the WBS helps a Project Manager to breakdown all the responsibilities according to the requirements of the procedures that are going to be carried out in a project. This helps in distributing the roles amongst the team members with ease. And keeping track of each team member becomes simple.
5. Validating the created scope.
In this step, a Project Manager has to present the Project Scope documentation in front of the stakeholders and executives. Then the stakeholders and executives will decide which deliverables are required and which are unnecessary. On the basis of the needs, the stakeholders will approve of what they want.
6. Controlling the validated scope.
After getting the validation from stakeholders, now a Project Manager is responsible for controlling the validated scopes. In this step, a Project Manager has to control all the procedures that will be carried out in the project according to the Project Scope Management Plan.